September 26, 2019 Council Meeting Minutes

Council Meeting Minutes

MEMORANDA

SHIPSHEWANA TOWN COUNCIL

SEPTEMBER 26, 2019  6:00 P.M.

SHIPSHEWANA TOWN HALL

Roger D. Yoder Council Room

345 N. Morton Street

Shipshewana, IN  46565

COUNCIL MEMBERS PRESENT:  C. Arlene Lazzaro, Elmer J. Mast, Joshua A. Weimer, Tad T. Hite.

COUNCIL MEMBERS ABSENT:  Zachary J. Stoltzfus

MOTION:  A motion passed accepting the agenda with flexibility. 

POLICE DEPARTMENT REPORT:  Due to the start of the school year there has been extra coverage in the school zones.  The Department recently attended Active Shooter Training with County Officers in Indy.  A request was made to explore the possibility of a Town Ordinance Regarding the discharge of Firearms within the Town limits.  Discussion followed regarding big booms.

MOTION:  A motion passed authorizing the Town Marshal to work with the Town Attorney regarding a Town Ordinance regulating the discharge of firearms and exploding targets that create a big boom within the Town corporate limits. 

OLD BUSINESS:

MULTI-HAZZARD MITIGATION PLAN:  There are a number of items still under review, the document is currently not ready for approval.    

NEW BUSINESS:

2020 BUDGET ADOPTION ORDINANCE:  It was noted that the September 24th Budget Workshop with the Financial Consultant was very helpful.  The Ordinance presented for the Council’s consideration

was the same as the 2020 Notice to Taxpayers.

MOTION:  The Town Council unanimously passed AN ORDINANCE FOR 2020 APPROPRIATIONS AND TAX RATES FOR THE TOWN OF SHIPSHEWANA. 

MOTION:  A motion passed authorizing the Clerk-Treasurer to move forward with the Additional Appropriation process in the General Fund to cover the amount of 2020 Storm Water Debt.

SET TOWN/EMPLOYER CONTRIBUTION FOR EMPLOYEE RETIREMENT FOR 2020:  The Town Employer SIMPLE Contribution is an annual determination set by the Town Council. 

MOTION:  A motion passed setting the Employer Contribution rate for the 2020 SIMPLE Retirement Plan at 3% for Town Employees.

SET TRICK-OR-TREAT HOURS:  Council Members discussed when Trick-or-Treat hours had been observed in Town in the past.

MOTION:  A motion passed setting Trick-or-Treat hours within the Town Corporate limits for 5 to 7 p.m. on October 31st

WASTEWATER EQUIPMENT PURCHASE:  Two quotes were submitted to the Council for replacement of the fine screen basket (sieve body) at the WWTP.  Gasvoda & Associates of Calumet City, IL quoted $3,508.00 plus freight at $300.00 for a total cost of $3,808.00.  Huber Technology of Huntersville, NC quoted $3,123.58 plus freight of $250.00 for a total cost of $3,373.58. 

MOTION:  A motion passed approving the purchase of the sieve body for the WWTP from Huber Technology in the amount of $3,373.58.

NEW CONTROL PANEL FOR LIFT STATION UPGRADE:  This year the Lift Station on the southeast corner of SR 5 & US 20 is up for control panel replacement.  Each year $15,000.00 is set aside in the budget for panel replacement.  Middlebury Electric, Inc. of Goshen, IN will be building and installing the panel.

MOTION:  A motion passed authorizing the control panel upgrade at the southeast corner of SR 5 South and US 20 to be done by Middlebury Electric, Inc. at a cost not to exceed $15,000.00. 

CEDIT RESOLUTION – CAPITAL IMPROVEMENT PLAN:  A draft RESOLUTION AMENDING AND EXTENDING THE CAPITAL IMPROVEMENT PLAN OF THE TOWN OF SHIPSHEWANA was presented to the Council for their input and review.  This Resolution will be on the October 10th Agenda. 

CONSTRUCTION UPDATE:  The salt barn is 90% complete, the Park Pavilion is moving along, and the walls are up on the new Public Restrooms.    Middlebury Street will be closed tomorrow for the final coat of blacktop.  Morton Street reconstruction will begin and be open to local traffic only, they will be removing sidewalks on the west side of Morton Street first.   Morton Street will be completed before the Light Parade.  The SR 5 South Improvements are almost done except for one small section of sidewalk.  Water line relocation is complete, and the Blue Gate Theatre expansion is moving forward.    

LEAF PICK-UP SCHEDULE:  The 2019 Leaf Pickup Schedule will be an enclosure with the October Utility Bills.  Leaf pickup will begin the week of October 14th and end November 30th.  Tuesdays and Thursdays will be scheduled pick-up days, but we will be out on other days too.  We cannot cover the whole Town in one day.  We will not pick up leaf piles with grass clippings, sticks, etc. in them.

APPROPRIATION TRANSFER ORDINANCE:  A motion passed approving AN ORDINANCE TRANFERRING MONIES IN THE GENERAL, MVH, AND FIRE FUNDS.

FINANCIAL REPORT:  A sewer bill adjustment request has been made by Zachary Stoltzfus of 240 W. Middlebury Street.  Before the leak his average usage over the last 7-month period was 3,100 gallons.  With Council’s approval a reduction of $35.87 would be made on the sewer portion of his bill.

MOTION:  A motion passed approving a reduction of $35.87 on the sewer portion of the Utility Bill for Zachary Stoltzfus due to a water leak. 

Approval has for the General Fund appropriation in the amount of $90,000.00 was received from the DLGF.  We are required to report additional appropriations of home-rule funds to the DLGF.  All that is needed for appropriation of home-rule funds is the Public Hearing and Council approval.  The Public Safety LOIT additional of $20,000.00 is a home-rule fund.

A motion accepting the September 12th Memoranda and approval of Claims and an investment would be appreciated.

MOTION:  A motion passed approving Claims in the amount of $116,035.09 and a 63-day investment of $4,280,000.00.

MOTION:  A motion passed approving the September 12, 2019 Council Memoranda as submitted.

MOTION:  A motion passed suspending the rules for a second reading of all Resolutions and Ordinances.

Questions were raised regarding alley paving and buggy rut filling on SR 5.  Alleys will be blacktopped when the Morton Street paving is done.  We do not have any timeline for the SR 5 buggy rut paving, that is an INDOT project.

MOTION:  A motion passed adjourning the meeting. 

_______________________________________                _______________________________________

Tad T. Hite, Council President                                                  Elmer J. Mast, Council Member

_______________________________________               _______________________________________

C. Arlene Lazzaro, Council Member                                       Joshua A. Weimer, Council Member

ATTEST:

_______________________________________

Ruth Ann Downey, Clerk-Treasurer