March 28, 2019 Council Meeting Memoranda
SHIPSHEWANA TOWN COUNCIL
MARCH 28, 2019 6:00 P.M.
SHIPSHEWANA TOWN HALL
Roger D. Yoder Council Room
345 N. Morton Street
Shipshewana, IN 46565
COUNCIL MEMBERS PRESENT: Joshua A. Weimer, Tad T. Hite, C. Arlene Lazzaro, Elmer J. Mast, Zachary J. Stoltzfus.
A motion passed to accept the agenda with flexibility.
PUBLIC HEARING: There was a public hearing and discussion regarding Additional Appropriations.
POLICE PURCHASE: Quotes were presented for Zoll AEDs as follows; AED Superstore $1,699.00 each; Northern Kentucky Emergency Medical Services $1,300.00 each; and (Refurbished) AEDs at $725.00 each from Integris Equipment. MOTION: A motion passed authorizing the Town Marshal to purchase four refurbished AEDs from Integris Equipment at $725.00 each.
POLICE REPORT: A 3-year rotation schedule for Taser purchases has been worked out.
WILLIE NELSON CONCERT TRAFFIC PLAN: MEC Parking Lots 1-4 will be used for the April 2nd Willie Nelson Concert. Trolley Service will be provided. Firefighters will be helping with lights. Message Boards will be used.
FIRE DEPARTMENT REPORT: The electrical system on Pumper Truck #22 has been repaired.
TOWN OF SHIPSHEWANA PURCHASING POLICY: A motion passed to adopt the revised purchasing policy subject to approval as to form.
USDA RURAL DEVELOPMENT APPLICATION FOR PRELIMINARY ENGINEERING REPORT: The Town Council discussed applying for a USDA Grant and reviewed the grant information sheet.
FIRE TERRITORY QUOTES: Tabled
VAC TRUCK REPAIR QUOTES: Three quotes were presented for repair of the Vac Truck as follows: Best Equipment of Indianapolis, IN $43,879.74; Hoosier Equipment of Plymouth, IN $49,627.00; and Brown Equipment Co. of Ft. Wayne IN $60,173.42. A motion passed authorizing repair of the Vac Truck by Best Equipment Co., Inc. of Ft. Wayne, IN for $43,879.74.
CONSTRUCTION PROJECT UPDATES: The Town Council discussed the E. Middlebury Street/S. Morton Street project. The Public Restroom plans have been sent to the state for approval. Discussion followed. MOTION: A motion passed to sign the contract for the Public Restroom project outside of a public meeting. SR 5 South Improvements and a trail grant were also discussed.
ECONOMIC DEVELOPMENT PROJECT AGREEMENT UPDATE: A draft of the Blue Gate Holding – CEDIT Distribution Agreement is to be reviewed by the Town Manager.
PUMPKINVINE TRAIL MILE MARKER LINES & QUOTES FOR PARKING @ CR 850 W: The Pumpkinvine Trail will be marked every tenth of a mile this spring. Quotes were reviewed for a 40’x200’ gravel parking area at CR 850 as follows: M. Miller Excavating of Shipshewana, IN $11,100.00; Bontrager Excavating of Shipshewana, IN $12,000.00; and Elmer’s Excavating of LaGrange, IN $14,080.00. MOTION: A motion passed to have a gravel lot installed at CR 850 by M. Miller Excavating for $11,100.00.
MAYFEST UPDATE: Mayfest will be May 3 & 4 and the normal street closure request will be presented to the Town Council at the April 11th Council meeting.
ADDITIONAL APPROPRIATION ORDINANCE: The Town Council unanimously passed AN ORDINANCE APPROPRIATING ADDITIONAL FUNDS.
SEWER BILL ADJUSTMENT REQUEST: The Town Council considered a sewer bill adjustment due to a water leak. MOTION: A motion passed approving a $575.65 sewer bill adjustment for account #107-525-35.
FINANCIAL REPORT: The Town Council considered a request to pay non-reoccuring invoices for the Fire Department between meetings. MOTION: A motion passed authorizing the Clerk-Treasurer to pay invoices related to Fire Chaplain Training between meetings.
MOTION: A motion passed approving the Claims Register as submitted.
MOTION: A motion passed suspending the rules for a second reading of all Ordinances.
COUNTY TIF – SR 5 SIDEWALKS: County TIF Revenue may be available for SR 5 sidewalk improvements.
MOTION: A motion passed adjourning the meeting.