August 8, 2019 Council Meeting Minutes

MEMORANDA

SHIPSHEWANA TOWN COUNCIL

AUGUST 8, 2019  6:00 P.M.

SHIPSHEWANA TOWN HALL

Roger D. Yoder Council Room

345 N. Morton Street

Shipshewana, IN  46565

COUNCIL MEMBERS PRESENT:  C. Arlene Lazzaro, Elmer J. Mast, Zachary J. Stoltzfus, Joshua A. Weimer, Tad T. Hite. 

MOTION:  A motion passed to accept the agenda with flexibility. 

FIRE DEPARTMENT REPORT:  A request to purchase 6 sets of turn out gear in the amount of $24,430.02 was presented to Council.

MOTION:  A motion passed approving the purchase of 6 sets of turn out gear from Hoosier Fire Equipment of Valparaiso, IN in the amount of $24,430.02 to be paid from the Public Safety LOIT Fund and Cum Fire Fund. 

A request to establish a Promotion of Business Account for Fire Fighter Appreciation was presented to Council.  July had 60 fire runs with ½ of the runs being medic assists, total runs for this year is 371.

POLICE DEPARTMENT REPORT:  Grant money for bullet proof vests could be lost without delivery of new vests by August 31st.  Council President, T. Hite recused himself from the Council and left the room. 

ORDINANCE:  Council Vice President Z. Stoltzfus presented AN ORDINANCE AUTHORIZING ADVANCE PAYMENT FOR THE PURCHASE OF BULLETPROOF VESTS.  The Town Council passed AN ORDINANCE AUTHORIZING ADVANCE PAYMENT FOR THE PURCHASE OF BULLETPROOF VESTS.  AYES:  C. Arlene Lazzaro, Elmer J. Mast, Joshua A. Weimer, Zachary J. Stoltzfus.  NAYS:  – 0 –  ABSTENTIONS:  – 0 –  A motion passed suspending the rules for a second reading of all Ordinances.

Council President, T. Hite resumed his position on the Council. 

CANON COPY MACHINE UPGRADE:  Council Members considered a promotional offer that would upgrade the Towns current copy machine by 3 generations and save $10.00 per month on the lease.  The current unit would be owned by the Town. 

MOTION:  A motion passed authorizing the Council President to sign the lease paperwork for the Cannon Copy Machine upgrade.

RELAY FOR LIFE PRESENTATION:  Council Members received a packet of information regarding the LaGrange County Relay for Life Campaign and were presented with artwork that has thumbprints from LaGrange County Cancer Survivors in appreciation for past support.

API PAY REQUEST #3 – SR 5 SOUTH IMPROVEMENTS:  Work Allowance Authorization #1 and Pay Request #3 for the SR 5 South Infrastructure Improvement projects were presented to Council.

MOTION:  A motion passed approving API Pay Request #3 in the amount of $278,433.95 and authorized the Council President to sign the same.

MOTION:  A motion passed approving API Work Allowance Authorization #1 in the amount of $5,208.06 and authorized the Council President to sign the same. 

HYDRANT ADAPTOR QUOTES:  The following quotes were presented to the Council for 100 quick connect adapters for fire hydrants.  The Fire Store of Coatesville, PA $18,750.00; EJP of Ft. Wayne, IN $16,667.00; and Hoosier Fire Equipment Inc. of Valparaiso, IN $14,375.00. 

MOTION:  A motion passed approving the purchase of 100 quick connect adapters for fire hydrants from Hoosier Fire Equipment Inc. of Valparaiso, IN in the amount of $14,375.00 to be paid from Public Safety LOIT Funds subject to appropriation of funds. 

BERKSHIRE LIFT STATION PUMP REPAIR:  Two quotes were submitted from CEM Supply for the Council’s consideration.  A quote in the amount of $3,301.06 to rebuild the current pump and a quote in the amount of $6,184.00 for a new pump for the Berkshire Lift Station.

MOTION:  A motion passed approving repair of the Berkshire Lift Station pump by CEM Supply of Coldwater, MI in the amount of $3,301.06.

LIEUTENANT GOVERNOR VISIT UPDATE:  The visit went well with a lot of community input.  A number of sites were visited, and traffic challenges were shared with the proposal of an east/west corridor.

2020 COMMUNITY CROSSINGS GRANT UPDATE:  We have received acknowledgement from INDOT of our 2020 grant application submission.  This grant will allow us to complete the reconstruction of East Middlebury Street to the Town Corporate limits.

CONSTRUCTION PROJECT UPDATES:  The public restroom foundation has been poured and Middlebury Street curbing should go in next week, sidewalks will go in at a later date.  The water main relocation at the Event Center is moving forward.  The water main for the SR 5 South Improvement projects is completed along with most of the sidewalks.  The lift station has been relocated and is ready for testing.

FINANCIAL REPORT:  The 2020 Council Budget Workshop was held yesterday afternoon, the meeting with the DLGF is scheduled for 1:30 p.m. on August 22nd at the County Annex Building, the Public Hearing for the 2020 Budget will be held on Thursday September 12th with adoption of the 2020 Budget on September 26th.   The July Fund Report was sent to Council via e-mail and the Council has received a Thank you note from the family of Janet Plumadore.  A motion was requested for approval of the Claims Register and July Bank Reconciliation.

MOTION:  A motion passed approving the August 8, 2019 Claim Register and the July Bank Reconciliation.

Discussion followed regarding shipping fees, employee appreciation and Gift Funds.

MOTION:  A motion passed adjourning the meeting.

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Tad T. Hite, Council President                                                  Zachary J. Stoltzfus, Council Vice-President

______________________________________                   ______________________________________

Elmer J. Mast, Council Member                                               C. Arlene Lazzaro, Council Member

ATTEST:

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Ruth Ann Downey, Clerk-Treasurer                                         Joshua A. Weimer, Council Member